Board Portal Benefits
A portal for boards provides greater security over the emailing board packs. Board packs for emailing are susceptible to hacking and are susceptible to accidental distribution. It protects all documents with encryption and ensures only authorized users https://searchboardroom.com/what-should-the-board-minutes-include/ have access. It includes features to track changes and allow users to set permissions. These features make it easier and safer for boards to communicate, work together and prepare for meetings.
The software’s automation of routine tasks allows board members to focus their efforts on strategic planning and governance. Board members have access to agendas, materials for meetings and reminders using its features. It also lets them review and comment on documents before the meeting as well as conduct online voting and then receive the minutes afterward.
They can also share confidential information between departments and teams. Research grant managers, for instance can use a portal for uploading proposals and speed up approvals by department heads and deans. The central repository for documents of a portal, together with its redaction capabilities can be utilized by government agencies to respond quickly to Freedom of Information requests.
Before you choose a portal for board meetings, consider its reputation and customer service. You should select a company with a strong support team for implementation and onboarding. In addition, you need to examine the features and costs to determine whether it’s right for your company. A reliable board portal will offer outstanding customer support and a wealth of training tools for users.